Hello, campers! We are looking forward to another awesome year of our Summer Camp Series.
- Families currently enrolled in ESE for the 2023-24 school year have access to early bird registration from 8 a.m. to 12 p.m. on March 1.
- For all non-ESE families, general registration opens at noon on March 1.
In 2024, we are utilizing a registration platform called EZChildTrack. On this page, we have step-by-step instructions for how to register for our Summer Camp Series.
- If you have previously enrolled your kiddo in our Extended School Enrichment program, then you will be familiar with the EZChildTrack platform. Please follow the directions listed under the “Returning Families” section below.
- If you’re new to EZChildTrack, no worries! Below you’ll find a step-by-step guide for creating your account and registering your camper(s). Please follow the directions listed under the “New Families” section below.
Questions?
If you have any questions, contact us at: ese@carmelclayparks.com
Important Notes for New + Returning Families:
The EZ Child Track system does have a “finish where you left off” feature however this does not save a spot in any camp location and the seat availability may have changed. We do not recommend using this feature due to the capacity limitation of each camp week and site.
Camp Waitlists: Any child may only be on 1 alternative camp site’s waiting list and have 1 active enrollment for any given camp week.
New Families
All families who do not already have an EZChildTrack account with Carmel Clay Parks & Recreation will need to create an account at the time of registration. All registrations are done online. We do recommend completing registrations and new accounts on a laptop or desktop computer if possible. Registrations must be completed by the participant(s) legal guardian.
Please note you will be unable to submit a new application until any pending ones have been approved, so please enter all participants’ enrollment on the same application.
Accounts can only be created when submitting an active program registration.
Click Below for Step-by-Step Instructions
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Set Up Your Account + Enroll Your Camper(s) Using EZChildTrack
1. Select “Open Account New Parents” and click the green “Register” button.
2. The next page will list all the currently open programs for registration, and you will want to click the “Register” button by the Summer Camp Series 2024.
3. Next you will enter an email address. This will become your login ID and the email used for system/program contact. Click “Continue.”
4. Primary Account Holder information will be collected on the next screen. One phone number option must be completed.
5. Then you can choose to add the Secondary Account Holder. This person will have system access to complete registrations, enrollment changes, contact information changes, authorized pick-ups, payment information, and child information. If you do not wish to have a secondary account holder you will click, I do not have a Secondary Account Holder.
6. After the Secondary Account Holder information (if you choose to provide this) you will Add Child by clicking on the “+Add” and then complete all required fields.
7. The next step is to add Emergency Contacts. You have to list at least one emergency contact that is different from the account holders.
8. Add Authorized Pick-ups will be next. You are required to list one person in this field as well different from the account holders and Emergency Contact but can enter in up to 5.
9. Enter Medical Information for the camper. Primary Insurance information is required.
10. “Enroll Child” on this screen you will select the “Site (Camp Name)” you would like your camper to attend for each of the 9 weeks of summer. You can change the “Site (Camp Name)” from week to week. Please make sure to mark the check box for all weeks you would like to enroll in during the summer. If you get an error message, “Activity not defined,” this means your camper is not eligible for this camp based on their 2023-24 school year grade level. Once you have selected all the camp weeks for this camper you will click “+ Save Enrollment” and be taken back to the “Summary” page.
11. If you need to add additional camper(s), you will click “+Add” in the “Add Child” section and complete steps 6-10 again.
12. Once all campers and enrollments for your family have been added, you will then click “Continue” to “Terms & Conditions.”
13. You will review and initial agreement to the “Release & Waiver, Inclusion Statement, and any Contractual Terms & Conditions”. Then click “+View Fee Summary.”
14. This page will show you the total payment due today for your camp enrollments and you can select to pay with either a credit card or bank account. Next, you will enter all the payer’s information, then click “Enter” (Account or Credit card information).
15. You will be required to enroll in the autopayment for the weekly billing on the summer camp weekly fees which will be due 3 weeks before the start of a camp week. A payment schedule is posted on our website for reference: https://www.carmelclayparks.com/summer-camps/.
16. After you finish entering all the payment information you will click the “Submit” button to officially submit your application for approval.
Returning Families
All families with existing accounts can complete the Summer Camp Series registration process through their parent portal account. All registrations must be completed online by the camper(s) legal guardian.
The EZChildTrack parent portal interface does have the same functions between desktop and mobile versions however we do recommend completing the registration process on a desktop or laptop computer, if possible, for easier viewing.
Please note you will be unable to submit a new application until any pending ones have been approved, so please enter all participants’ enrollment on the same application.
Click Below for Step-by-Step Instructions
-
Enroll Your Camper(s) Using EZChildTrack
All existing families will be able to complete the Summer Camp Series registration process through their parent portal account. All registrations must be completed online by the camper(s) legal guardian.
The EZChildTrack parent portal interface does have the same functions between desktop and mobile versions however we do still recommend completing the registration process on a desktop or laptop computer, if possible, for easier viewing.
1. Sign in with your email and password then click the green “Sign In” button.
2. The next page will list all the currently open programs for registration, and you will want to click the “Register” button by the Summer Camp Series 2024.
3. Primary Account Holder information review. Please make sure all your information is correct within the system with each new registration.
4. Secondary Account Holder information review. Please make sure all your information is correct within the system with each new registration. If you do not have a secondary account holder and do not want to add one, please click “I do not have a Secondary Account Holder.”
5. If you reviewed or added a secondary account holder you will click “Register my Child,” to move onto the Summary screen which will have all your current children listed.
6. On this screen click “+Enroll “for each child you wish to enroll for summer camp.
7. Child Information. Please look over the current information and re-enter any required fields.
8. Add Emergency Contacts. Please review the current Emergency Contacts.
9. Add Authorized Pick-ups. Please review the current authorized pick-ups.
10. Enter Medical Information. Please review and update all child medical information.
11. Enroll Camper. On this screen, you will select the “Site (Camp Name)” you would like your camper to attend for each of the 9 weeks of summer. You can change the “Site (Camp Name)” from week to week. Please make sure to mark the check box for all weeks you would like to enroll in during the summer. If you get an error message, “Activity not defined,” this means your camper is not eligible for this camp based on their 2023-24 school year grade level. Once you have selected all the camp weeks for this camper you will click “+ Save Enrollment” and be taken back to the “Summary Page.”
12. If you need to add additional camper(s), you will click “+Add” in the “Add Child” section and complete steps 6-10 again.
13. Once all campers and enrollments for your family have been added, you will then click “Continue to Terms & Conditions.”
14. You will review and initial agreement to the Release & Waiver, Inclusion Statement, and any Contractual Terms & Conditions. Then click “+View Fee Summary.”
15. This page will show you the total payment due today for your camp enrollments and you can select to pay with either a credit card or bank account. Next, you will enter all the payer’s information, then click “Enter” (Account or Credit card information).
16. You will be required to enroll in the autopayment (if not already enrolled) for the weekly billing on the summer camp weekly fees which will be due 3 weeks before the start of a camp week. A payment schedule is posted on our website for reference: https://www.carmelclayparks.com/summer-camps/.
17. After you finish entering all the payment information you will click the “Submit” button to officially submit your application for approval.