Child reading during Extended School Enrichment Program

Extended School Enrichment

    Extended School Enrichment,
    an After School Program

     

    Registration is now open for 2023-24 Extended School Enrichment! Space is limited so secure your student’s spot today.

    Register for ESE

    Questions?  Please contact ese@carmelclayparks.com.

    Registration for 2024-25 Extended School Enrichment opening soon.

    • Early bird registration (for currently enrolled 2023-24 families): May 4 – May 5 at 9 a.m.
    • New family registration: May 6 at 9 a.m.

    Extended School Enrichment (ESE) is founded on the belief that every student is capable of success. We are committed to setting high expectations and assuring the development of a strong foundation in basic life skills. The program offers quality care to all children enrolled in K-6 within Carmel Clay Schools. 

    Each of the 11 elementary school sites will have the same core components of ESE, with each school customized to serve the best interests of the students and parents/guardians. Our site supervisors and counselors act as mentors to students while teaching fundamental skills. We cannot wait for your child(ren) to attend our program this year!

     

    2023-24 PARENT/GUARDIAN GUIDE

    ESE After School Enrollment Cap

    The safety of our students and staff is our highest priority at ESE. Due to the nationwide labor shortage, ESE has struggled to hire staff to accommodate our daily student attendance in our after-school programs. As a result, we have made the difficult decision to implement enrollment caps at all 11 sites for the 2023-24 school year.

    Enrollment Option

    School Year Option

    Occasional Option

    Registration Fee $50/Participant $75/Participant
    Monthly Fee Varies by month, based on number of program days; average monthly fee is $315/participant $81/Participant per month
    Attendance Parameters Able to attend every program day during calendar month Attend up to 3 times during program month for $81; invoiced at $27/visit after allotment of 3 visits

    Program Schedule

    After School Care
    • 2:20 – 2:45 p.m. Student Sign-In
    • 2:45 – 3:15 p.m. Group A – Snack/Group B – Recess
    • 3:15 – 3:45 p.m. Group B – Snack/Group A – Recess
    • 3:45 – 4:30 p.m. Academic Assistance
    • 4:30 – 5:30 p.m. Enrichment Clubs
    • 5:30 – 6:00 p.m. Daily Wrap-Up
    *Program schedule may vary depending on school site.

    Benefits of ESE

    Our before and after-school program prioritizes a safe environment for every student, thus providing parents/guardians a high level of confidence in our team. We also recognize that our program’s success is driven by student voice and choice; therefore, we place a very high level of importance on listening to student input and acting upon student ideas.

    Safe Environment
    Convenient
    Fun
    Competitive Rates

    "The staff--They are incredible. They know my children, are extremely attentive to their needs, make programming that the kids love, and are wonderful people. ESE Parent

    Enrollment for the 2023-2024 school year will open June 3 for returning ESE families and June 5 for new families!

    ESE School Sites

    If you have questions during the school year, please reach out to one of our staff members for help. We are here to make your family’s time in our before and after school program the absolute best it can be! 

    General Information

    ese@carmelclayparks.com
    317.843.3865

    Carmel Elementary

    Jarred Crossley
    jcrossley@carmelclayparks.com
    317.258.8266 

    Cherry Tree Elementary

    Monica Haddock
    mhaddock@carmelclayparks.com
    317.698.6579 

    Clay Center Elementary

    Alyssa Holsten
    aholsten@carmelclayparks.com
    317.679.9867 

    College Wood Elementary

    Allison Werich
    awerich@carmelclayparks.com
    317.418.5267 

    Forest Dale Elementary

    Valeska Simmonds
    vsimmonds@carmelclayparks.com
    317.258.6504 

    Mohawk Trails Elementary

    Cyndi Canada
    ccanada@carmelclayparks.com
    317.418.8475 

    Prairie Trace Elementary

    Joey Castillo
    jcastillo@carmelclayparks.com
    317.698.0816 

    Smoky Row Elementary

    Graham Cecil
    gcecil@carmelclayparks.com
    317.418.6917 

    Towne Meadow Elementary

    Amanda Craig
    acraig@carmelclayparks.com
    317.698.7950 

    West Clay Elementary

    Jennifer Hammons
    jhammons@carmelclayparks.com
    317.698.4966 

    Woodbrook Elementary

    Jennifer Gray
    jgray@carmelclayparks.com
    317.418.1396

    Extended School Enrichment Rules

    PARENT/GUARDIAN SIGN-IN & SIGN-OUT

    • In order to alleviate some of the congestion during heavy pick up times, we respectfully ask all parents/guardians to call/text the site phone 15-20 minutes in advance of their arrival so we can have their child ready to go. Conversations about an ESE student’s program participation (e.g. behavior, account questions, etc) will not take place at sign-in/sign-out to help expedite the process. If a parent/guardian needs to discuss any aspect of their child’s ESE participation, we ask that they request a phone call from a supervisor to occur before or after program hours. Staff will work diligently to ensure that this follow-up occurs promptly upon the parent/guardian’s request.
    • Students are only released to individuals listed as “authorized pick-ups” who must be at least 16 years of age and must be listed within the participant’s online account. All ESE staff is required to check identification of authorized individuals.
    • Late fees will be assessed to any pick-ups after 6:00 p.m.; the charge is $1 for every minute late per child (e.g. a child picked up at 6:04 p.m. equals a late fee charge of $4).
     

     

    ESE REFUND/TRANSFER POLICY + DELINQUENT ACCOUNTS

    • Due to limited space within ESE program, student enrollment cannot be put “on hold” due to family travel or extended absence. When a participant is enrolled in the ESE afterschool program, the parent/guardian is securing their spot for the entire school year. If de-enrolled from the program, the parent/guardian will be required to re-enroll, and there is no guarantee the spot will still be available. 

      All cancelation requests will require a 3 week notice. The effective date for any changes will coincide with the 1st of the following month and will allow for billing to be changed prior to any auto-payment.

      All transfer requests must be submitted at least 3 weeks prior to the start of enrollment for a new calendar month. Transfer requests will be based on current openings and waiting lists for both school year and occasional care programs. Transfers between the two program options will be limited to once per semester. If transferring from school year to occasional care, the parent/guardian will be required to pay the $25/student difference between the registration fees. If transferring from occasional care to school year, no refund will be issued.

      If an account is delinquent past 30 days, the account will be placed in suspension, and student’s attendance will be prohibited until past due fees are paid in full. If the past due balance exceeds 60 days, the student will be de-enrolled.

     

    SCHOOL’S OUT + ENRICHMENT SPECIALS REFUND POLICY

    • All cancellation/refund requests must be submitted via (link coming soon) and (link coming soon).
    • CCPR will issue a full refund if the department cancels a camp/class.
    • Cancellations for a camp week or class must be requested a minimum of three weeks from the respective start date. A refund of the weekly camp fee, less a $10 service charge for cancellation per camp week, per participant will be issued. 
    • Daily camp or class fee will not be prorated.  
    • All refunds are subject to the State Board of Accounts claim procedure and may take three to five weeks. Refunds may be issued in the form of a check.  

     

    WAITLIST POLICY

    • There is no fee to be placed on the waitlist.  If a spot becomes available, the participant’s parent/guardian prioritized at the top of the waitlist will be notified via email.  The parent/guardian will have 24 hours from the time of notification to enroll.  If enrollment is not completed, the next participant’s parent/guardian will be notified. 
     

    EMERGENCY PROCEDURES

    • ESE staff and students will practice live emergency drills throughout the school year simulating various emergencies to ensure proper preparation in the case of an actual crisis during the ESE program.