Summer Camp Series

Parent/Guardian Guide

Parent/guardian may pay-in-full for enrollment(s) at the time of initial registration, or select the payment plan option. The schedule below specifies the payment dates and applicable payments. Payment plans are not available for half-day camps.

The scholarship application deadline was April 1, 2021. At this time we are no longer accepting scholarship applications for the 2021 Summer Camp Series season.

• Criteria based upon Federal Income Eligibility Guidelines. Scholarship applications can be found at carmelclayparks.com/summer-camps.
• Only complete scholarship applications with all requested documents will be considered.
• A maximum of one camp week will be awarded per qualified camper.
• The following camp locations will have designated scholarship weeks: Under the Sun, The Summer Experience, En Route.

Please submit a complete scholarship application with all required documents in order for the application to be processed. Incomplete applications will not be considered and no applications will be accepted after the April 1, 2021 deadline.

2021 Scholarship Application

2021 Scholarship Terms + Conditions

Based on Federal Poverty Guidelines

Transfer Policy

A transfer from one day camp to another day camp is contingent upon the availability of spots within the desired camp. If the camp is at maximum capacity, a transfer will be not allowed. Transfers will not be permitted once the camp week has concluded.

Waitlist Policy

There is no fee to be placed on the waitlist. If a spot becomes available in the desired camp, the camper’s parent/guardian that is prioritized at the top of the waitlist will be notified via e-mail. The parent/guardian will have 24 hours from the time of the notification e-mail to make payment in full for the desired camp. If payment has not been received in full, the next camper’s parent/guardian will be notified.

Age Policy

The cutoff date for a camper’s age is September 1, 2021, or a camper’s age on the first day of the camp week.

Cancellation & Refund Policy

The department will issue a full refund if the department cancels a camp.

Cancellations for a camp week must be requested a minimum of 2 weeks from the respective camp week start date to receive a 100% refund, less a $10 service charge for cancellation per camp week, per camper.

All refunds are subject to the State Board of Accounts claim procedure and may take three to five weeks.

Inclusion Statement

Carmel Clay Parks & Recreation’s (CCPR) Summer Camp Series (SCS) program is committed to being an inclusive program.  We are dedicated to compliance with the Americans with Disabilities Act (ADA). By making reasonable modifications, our inclusion model allows participants of many different ability levels to join our SCS program.

Reasonable modifications are individualized techniques and resources used to enhance program participation without fundamentally altering a program.

With that in mind, please note that SCS is not a specialized, respite, or therapeutic program. The safety of each and every participant is our top priority. If with reasonable modifications provided, a participant poses a threat of physical harm to themselves or others, or demonstrates that he or she cannot participate in our program safely, CCPR may decline the enrollment, or if currently participating, temporarily suspend participation.

Requesting Modifications

• When you register for camp, mark “yes” in the inclusive services request section.
• In some cases, planning reasonable modifications may take two or more weeks. The earlier we know of your need, the more likely we can make a reasonable modification when the program begins. 
• SCS Inclusion Supervisor will contact you to set up an assessment to establish an individualized success plan for your camper.
• Please be aware that CCPR reserves the right to refuse to provide a modification when that modification fundamentally alters the nature of the program or is unreasonable according to ADA regulations.

Other Considerations

There are times when a camp does not fit a participant. It may be because:

• The participant does not like the program activities and/or components (e.g., swimming, field trips or large group settings, etc.).
• The participant has a health condition that limits participation in activities of long duration.
• The CCPR staff have yet to, with the family, find the right plan to facilitate participation.
• CCPR staff have not yet reached an agreement with the family on a support plan for participation.

Whenever such a circumstance arises, CCPR reserves the right to delay the start of participation, or temporarily suspend a participant, until CCPR and the family develop a plan that assures safe and enjoyable participation for all participants.

Conclusion

CCPR’s Summer Camp Series welcomes participants of many different ability levels and strives to provide an exciting, positive, and safe program for all. Our goal is to make SCS rewarding for each and every participant. For general questions about our program process and inclusive services, please contact Aimee Rich, Inclusion Supervisor at arich@carmelclayparks.com or 317.843.3866.