Extended School Enrichment

New Parents/Guardians
New ESE parents/guardians must create a family account (see link below) and select “New Parents Open Account”.

Create New Family Account

Returning Parents/Guardians
Returning parents/guardians can use the link below, and will enter their email and password to log into their existing account. From there, parents/guardians can submit their application for their child to attend ESE and pay the prerequisite $40 registration fee per child. Please note that the registration fee is only paid once per school year per enrolled child. Once this step has been completed, the parent/guardian will receive an automated email stating that their registration for ESE was a success.

Returning Parent Sign-In

After the initial application for ESE enrollment is submitted an email stating that registration was a success is received. The parent/guardian will then receive a second email stating the submission was approved.

Once you have received this email, then your child can begin attending ESE. It is recommended that you contact the Site Supervisor at your child’s school prior to his/her first day at ESE to confirm expected attendance.

The parent/guardian must also update their child’s transportation plan with the school, so that the school is aware of the parent/guardian’s wishes for the child to attend ESE afterschool.

Parent/Guardian Guide 2020-2021

The Extended School Enrichment program will provide time for your child(ren) to work on homework while at ESE based on the parent/guardian choice made on the ESE Homework Agreement at time of registration.  ESE will provide supplies and support to students during our academic assistance portion of the afterschool program.  ESE employees will check homework for completion and, if time allows, check homework for accuracy. ESE will provide alternate activities and options to students who do not have or have already completed their homework.

Students are responsible for bringing necessary homework with them to the ESE program.  Trips back to the classroom to retrieve work that was left behind is not always an option.  Students are responsible for knowing what homework needs to be completed and/or writing their homework assignments in their assignment notebooks.

Parents and guardians, please be sure to check your child’s homework at home to ensure completion and accuracy of work. Communicate with ESE supervisors if your academic assistance preference for your child(ren) has changed or if you have any questions or concerns regarding your child’s homework.

Inclusion Statement

Carmel Clay Parks & Recreation’s Extended School Enrichment (ESE) program is committed to being an inclusive program. Our inclusion model allows participants of many different ability levels to join our ESE program. Carmel Clay Parks & Recreation (CCPR) is committed to compliance with the Americans with Disabilities Act (ADA) through making reasonable modifications as required by the ADA. In addition, CCPR is dedicated to non-discrimination in the provision of programs, services, and activities to the public.

Inclusion Statement

Contact for Additional Information

For more info on modifications and supports please contact Aimee Rich, Inclusion Supervisor, at 317.843.3866 or arich@carmelclayparks.com.

ADA Modifications

Our ESE program is inclusive. If your kiddo(s) would like to participate in ESE, we can make modifications to meet your needs. Requests for modifications must be made at least one month before participation.

REQUEST FOR MODIFICATION FORM

The ESE program is characterized by sensitivity and respect for all individuals. ESE promotes positive student interaction, self-control, personal responsibility and respect for others. Expectations and consequences permit students an opportunity to eliminate inappropriate behavior.

Behavior Guidelines are enforced:

By all staff members at all times.

• In substantial part by adult role modeling.
• Using techniques that promote the growth of positive self-esteem.
• As close to the source as is possible.
• By holding students accountable for their actions.
• By keeping parents informed.
• By limiting group discipline to a maximum of 1 minute.
• Through the implementation of the Behavior Consequence Rubric.

If it is necessary for an ESE participant to be administered medication during the before and/or after school program, then the parent/guardian must provide the medication in its original container to the ESE Site Supervisor or Assistant Site Supervisor in addition to completing the ESE Medication Permission Log. Please note that medication will be administered as stated on the container label. Furthermore, ESE will not have access to the nurse’s station during program hours, so medication must be provided for exclusive use during the ESE program. Medication will be secured in a locked area during non-program hours.

Please print the ESE Medication Permission Log at home and bring it to ESE already completed.

Two Hour Delays with Carmel Clay Schools

• ESE will operate as usual aside from extending before school programs from 1 hour to 3 hours. Standard ESE before school drop-in rates will apply to all participants not attending with applicable monthly enrollment option. 

School Closing during Before School Program

• If CCS decides to close during the before school program, then ESE will work closely with the school to contact parents/guardians.  ESE participants must be picked up by an authorized individual by 10a.  A $1 per minute late pick-up fee will be assessed per child for any participant remaining at ESE after the designated 10a pick up time. 

Students Report to School, but School is Cancelled

• ESE after school program will not run if school is cancelled and will work closely with the school personnel to ensure all students are sent home by way of the method in which their parent/guardian has indicated. 

School is Cancelled and Students Do NOT Report

• In the event of CCS school closure, neither the before or after school program will run.

School’s Out Camp Delays and Cancellations

• Since School’s Out camps do not occur around the school day, the decision to delay or cancel rests with the ESE Director.  ESE staff will alert families of enrolled participants via email in the event of a delay or cancellation.  Information can also be found on CCPR website and social media.

ESE SCHOLARSHIP APPLICATION

Application Process

TERMS AND CONDITIONS

ESE staff and students will practice live emergency drills throughout the school year. The drills will consist of various emergencies to ensure proper preparation in the case of an actual crisis during the ESE program.

Extended School Enrichment
Payments may not be transferred or refunded after the final program day of the respective program week or month (i.e. payments made for the month of January 2020 will not be transferred or refunded after January 31, 2020). All refunds are subject to a $10 service charge for cancellation. Registration fee is non-refundable.

Masks

• ESE participants will be required to wear face covering any time physical distancing is not possible. This includes, but is not limited to entering or exiting the building, transitions from one program space to another, waiting in line, participating in select activities, etc. Working with the CCS building principal and/or their designee, ESE supervisors will determine when student face coverings should be worn or can be removed (e.g. face covering may be removed at outdoor recess or during strenuous activity when physical distancing is an option). 

Breakfast/Snack

• CCS Food Services will provide pre-wrapped menu items for a grab and go style delivery of food items. Participants will be expected to wash hands or use hand sanitizer prior to eating snack or breakfast.  Whenever possible, participants will stay with their pods to eat “picnic style” outdoors. Each student will be supervised with hand washing/hand sanitizer before they eat. Participants will also be permitted to bring breakfast and/or snack from home for consumption during designated ESE breakfast/snack times. 

Drinking Fountains/Water

• Drinking fountains will not be permitted for use at school facilities. Students are encouraged to bring a labeled bottle for water to ESE each day.

Sunscreen/Increased Outdoor Program Time

• ESE programs will spend as much time as possible outdoors during program time to encourage physical distancing, active play and fresh air. If desired, participants may self-apply parent-provided sunscreen with the guidance of staff prior to participating in outdoor activities. Parent/guardian must provide sunscreen to be used during ESE to supervisor. Sunscreen should be labeled with child’s name and will be kept on-site for child’s exclusive use while at ESE. 

Recess/Playgrounds

• Participants will wash their hands or use hand sanitizer prior to recess and after designated recess time. ESE will utilize school playground equipment as long as the equipment remains open per CCS.

Monitoring for Sign of Illness

• Staff will monitor children looking for signs of illness and will notify the appropriate personnel if a child develops a constant cough, shortness of breath or appears to have a fever.  Parent/guardian may be called for immediate pick-up, and child may be prohibited from attending ESE until fever free for 72 hours. Prompt pick-up is expected in this situation, and lack of promptness or communication may result in suspension from attendance in ESE programs. CCPR will identify a designated isolation area at each ESE location for those participants that become ill. Staff will monitor coughing and sneezing and will be trained to require participants to immediately wash hands if caught doing so. Additionally, staff will work to educate participants to cough and sneeze into their elbows.
• Parents/guardians are our best defense against the spread of viruses at ESE. In order to operate under the current circumstances every effort will be made to educate parents/guardians to ensure that children are not sent to school sick.

Behavior Management

• Participants must be able to successfully participate with program changes necessary for increased health and safety of other students and staff. A Modified Behavior Consequence Rubric will be made available to all parents/guardians. Parent/guardian will be offered education on health and safety reasons behind modified behavior rubric.  Physical prompting and physical intervention of students (e.g. use of CPI interventions for trained staff members) is highly discouraged, however if required, staff will follow hand washing protocol. Parent/guardian may be contacted for immediate pick up from the program if any of these techniques must be utilized. 

Outside Vendors, Field Trips, Site Celebrations, Parent’s Night Out

• Special programs (e.g. Site Celebrations) inviting parents/guardians into the ESE program will be temporarily suspended. Parent’s Night Out events will be temporarily suspended. ESE will not offer external vendors and/or field trips during the fall semester. We will re-evaluate for the spring semester. 

View Video Playlist

While they aren’t with your kiddos before and after school, our ESE team is still working hard for our families. Here are some resources they recommend to stay entertained and enriched while at home: