Extended School Enrichment,
a Before and After School Program
Extended School Enrichment (ESE) is founded on the belief that every student is capable of success. We are committed to setting high expectations and assuring the development of a strong foundation in basic life skills. The program offers quality care to all children enrolled in K-6 within Carmel Clay Schools.
Each of the 11 elementary school sites will have the same core components of ESE, with each school customized to serve the best interests of the students and parents/guardians. Our site supervisors and counselors act as mentors to students while teaching fundamental skills. We cannot wait for your child(ren) to attend our program this year!
Rates for the 2021-22 School Year
Registration for the 2021-2022 school year is open. The registration fee is $45 (per registered child). Payments made thru EZChildTrack work best in Google Chrome. All EZChildTrack website functions may not be available when using a mobile device.
Pricing below is for after-school care only. Due to Carmel Clay School’s August 3 announcement regarding earlier bell times, the ESE before-school program will no longer be offered this year. CCS is allowing carpool drop-off to begin at 7:15 a.m. and is free to all students.
- We will be reaching out to any families who registered for the before-school program to offer a refund. The registration fee will be refunded for those who registered for before-school only.
We are still offering before-school programming on Late Start Days (program hours: 7-8:20 a.m.). You must register in advance for these dates on EZChildTrack.
|Drop-In (1 visit)||$22|
*Each participant will have his/her own pass.
School’s Out Camps
Camps are located at Wilfong Pavilion and Jill Perelman Pavilion.
|SCHOOL’S OUT CAMPS||7 AM – 6 PM|
|Fall Break (Oct 14 – 15)||$80 or $50/day||Registration Closed|
|Winter Break Week 1 (Dec 20 – 22)||$120 or $50/day||Coming Soon|
|Winter Break Week 2 (Dec 27– 29)||$120 or $50/day||Coming Soon|
|Winter Break Final Day (Jan 3)||$50||Coming Soon|
|Martin Luther King Jr. Day (Jan 17)||$50||Coming Soon|
|President’s Day (Feb 21)||$50||Coming Soon|
|Spring Break (Apr 1 & 4 – 8)||$240 or $50/day||Coming Soon|
Your Safety in Our Program
Based on guidance from Carmel Clay Schools, here are a few quick things to note:
- Masks are required for all students who are not fully vaccinated.
- ESE staff who are not fully vaccinated are required to wear a mask.
- Breakfast/Snacks will be individually packaged.
- We will spend as much time outdoors as possible.
After School Care
- 2:20 – 2:45 p.m. Student Sign-In
- 2:45 – 3:15 p.m. Group A – Snack/Group B – Recess
- 3:15 – 3:45 p.m. Group B – Snack/Group A – Recess
- 3:45 – 4:30 p.m. Academic Assistance
- 4:30 – 5:30 p.m. Enrichment Clubs
- 5:30 – 6:00 p.m. Daily Wrap-Up
Benefits of ESE
Our before and after-school program prioritizes a safe environment for every student, thus providing parents/guardians a high level of confidence in our team. We also recognize that our program’s success is driven by student voice and choice; therefore, we place a very high level of importance on listening to student input and acting upon student ideas.
How do I register?
New ESE parents/guardians must create a family account (see link below) and select “New Parents Open Account”.
Returning parents/guardians can use the link below, and will enter their email and password to log into their existing account. From there, parents/guardians can submit their application for their child to attend ESE and pay the prerequisite $45 registration fee per child. Please note that the registration fee is only paid once per school year per enrolled child. Once this step has been completed, the parent/guardian will receive an automated email stating that their registration for ESE was a success.
How will I receive confirmation of enrollment and know when my child(ren) can start?
After the initial application for ESE enrollment is submitted an email stating that registration was a success is received. The parent/guardian will then receive a second email stating the submission was approved.
Once you have received this email, then your child can begin attending ESE. It is recommended that you contact the Site Supervisor at your child’s school prior to his/her first day at ESE to confirm expected attendance.
The parent/guardian must also update their child’s transportation plan with the school, so that the school is aware of the parent/guardian’s wishes for the child to attend ESE afterschool.
Late Start Before School Program
Approximately twice per month, CCS elementary schools will delay the school start time from 7:40 a.m. to 8:20 a.m. On these select days, ESE will offer before school programming at no cost to CCS elementary school enrolled families. In order to receive care for your student on those days, please sign the child up for the ESE Late Start Before School program prior to the start of the program. ESE will not allow participants to attend the late start before school program without prior enrollment in the program.
Program hours: 7-8:20 a.m.
What activities will my child be doing at ESE?
An array of clubs are offered each day within the ESE program ranging from board games and drawing, to STEM and fuse beading. Clubs are broken down by age group, K-2nd grade and 3rd-5th grade. Click here to see an example of clubs offered.
If your child is registered, you may view their site-specific activities when logged in to your EZChildTrack. Go to the Bulletins section on the right-hand side and click on your child’s school for more information.
Academic Assistance Statement
The Extended School Enrichment program will provide time for your child(ren) to work on homework while at ESE based on the parent/guardian choice made on the ESE Homework Agreement at time of registration. ESE will provide supplies and support to students during our academic assistance portion of the afterschool program. ESE employees will check homework for completion and, if time allows, check homework for accuracy. ESE will provide alternate activities and options to students who do not have or have already completed their homework.
Students are responsible for bringing necessary homework with them to the ESE program. Trips back to the classroom to retrieve work that was left behind is not always an option. Students are responsible for knowing what homework needs to be completed and/or writing their homework assignments in their assignment notebooks.
Parents and guardians, please be sure to check your child’s homework at home to ensure completion and accuracy of work. Communicate with ESE supervisors if your academic assistance preference for your child(ren) has changed or if you have any questions or concerns regarding your child’s homework.
Carmel Clay Parks & Recreation’s Extended School Enrichment (ESE) program is committed to being an inclusive program. Our inclusion model allows participants of many different ability levels to join our ESE program. Carmel Clay Parks & Recreation (CCPR) is committed to compliance with the Americans with Disabilities Act (ADA) through making reasonable modifications as required by the ADA. In addition, CCPR is dedicated to non-discrimination in the provision of programs, services, and activities to the public.
Contact for Additional Information
For more info on modifications and supports please contact Aimee Rich, Inclusion Supervisor, at 317.843.3866 or email@example.com.
How do I request a modification?
CCPR’s ESE program is committed to being an inclusive program. We are dedicated to compliance with the Americans with Disabilities Act (ADA). By making reasonable modifications, our inclusion model allows participants of many ability levels to join our ESE programs.
For general questions about our program process and inclusive services, please contact Aimee Rich, Inclusion Supervisor, at 317.843.3866 or firstname.lastname@example.org.
Behavior Guidelines + Expectations
We expect staff and participants alike to demonstrate the R.I.C.H.E.R. principles of RESPECT, INTEGRITY, CARING, HARMONY, EXCELLENCE and RESPONSIBILITY. Children who fail to exhibit these character traits will be counseled by our staff. We have trained all employees to use positive discipline approaches to modify behavior including redirection, personal reflection time, mindfulness exercises, and removal from activity until more positive choices can be displayed. We deeply respect children and will never participate in any forms of physical or corporal punishment, including spanking, hitting, using exercise as a punishment, etc.
Our goal is to keep you informed of your child’s behavior choices, both positive and areas for improvement. When a child makes a positive choice, they will receive a R.I.C.H.E.R. “Right”-up and you will be notified with details. Chronic or severe behaviors that require improvement to safely participate in ESE programs will also be shared through an emailed behavior report and subsequent phone call, if warranted.
Behavior Guidelines are enforced:
By all staff members at all times.
- In substantial part by adult role modeling.
- Using techniques that promote the growth of positive self-esteem.
- As close to the source as is possible.
- By holding students accountable for their actions.
- By keeping parents informed.
- By limiting group discipline to a maximum of 1 minute.
- Through the implementation of the Behavior Consequence Rubric.
Medication Policy + Procedure
Whether a participant needs to take a medication regularly after-school or needs their emergency medicine close at hand during the program, our staff have it covered. We will request a parent/guardian to complete our Medication Permission Log which will serve as the parent’s permission to give the medication as well as serve as a log for when staff administer the medication. Any medication participants need while enrolled in ESE should be provided in the original container. Unless the medication is utilized for quick-relief, emergency purposes, the medication will be locked and stored on-site at ESE. Emergency medications will stay with the adults supervising the child for whom the medication belongs. With the parent’s permission, older children may self-carry emergency medications. ESE must receive a child’s medication for exclusive use during the program. We are unable to access the nurse’s station after school hours.
Children’s allergies are disclosed by the parent/guardian at the time of enrollment. Staff keep a running list of all participants with allergies and are diligent in keeping these children safe by monitoring them and all their ESE activities.
Please contact the Site Supervisor if your child has any outstanding medical needs and/or allergies. We work with each family on a case-by-case basis to ensure safe participation.
ESE appreciates parents/guardians providing the Site Supervisor any school forms related to health (i.e., asthma action plan, seizure action plan, etc.).
Weather Policy + Program Closure
Students Report to School, but School is Cancelled
ESE after school program will not run if school is cancelled and will work closely with the school personnel to ensure all students are sent home by way of the method in which their parent/guardian has indicated.
School is Cancelled and Students Do NOT Report
In the event of CCS school closure, the ESE program will not run.
School’s Out Camp Delays and Cancellations
Since School’s Out camps do not occur around the school day, the decision to delay or cancel rests with the ESE Director. ESE staff will alert families of enrolled participants via email in the event of a delay or cancellation. Information can also be found on CCPR website and social media.
Scholarships (Based Upon Federal Poverty Guidelines)
Applications for the 2021-2022 school year are open!
Partner in Prevention
Continued Service Through “Partner in Prevention”
We have achieved “Partner in Prevention” status again this year, a designation awarded by the nonprofit Darkness to Light. This title is given to organizations which take extra steps to protect the children they serve. “Partner in Prevention” was created as a national standard to help parents and caregivers recognize organizations that take child protection seriously by implementing policy and training staff to prevent child sexual abuse.
One in 10 children will be sexually abused before the age of 18. We earned the “Partner in Prevention” designation by providing Stewards of Children training to over 90% of its management, staff, and volunteers. This evidence-informed program is scientifically proven to help participants prevent and respond to child sexual abuse.
Darkness to Light is an international organization that leads the movement to end child sexual abuse by educating and empowering adults in education, youth-serving organizations, and communities to protect children.
"Our daughter's transition from one school to another has been seamless because of the ESE team. It is great to know that she is learning, making new friends, having fun, and all that is happening in a safe environment."Abdallah S.
ESE School Sites
If you have questions during the school year, please reach out to one of our staff members for help. We are here to make your family’s time in our before and after school program the absolute best it can be!
General InformationJackie Lazdins
ESE Administrative Assistant
Carmel ElementaryElijah Bullard
Cherry Tree ElementaryMonica Haddock
Clay Center ElementaryAlyssa Holsten
College Wood ElementaryAllison Werich
Forest Dale ElementaryValeska Simmonds
Mohawk Trails ElementaryCyndi Canada
Prairie Trace ElementaryJoey Castillo
Smoky Row ElementaryGraham Cecil
Towne Meadow ElementaryAmanda Craig
West Clay ElementaryJennifer Hammons
Woodbrook ElementaryJennifer Gray
Extended School Enrichment Rules
PARENT/GUARDIAN SIGN-IN & SIGN-OUT
- The ESE sign-in/sign-out process might look slightly different at your child’s school during the 21/22 school year due to COVID-19 precautions. Please work with your child’s ESE Site Supervisor to understand all sign-in/sign-out protocols prior to your child’s first day of attendance at ESE.
- In order to alleviate some of the congestion during heavy pick up times, we respectfully ask all parents/guardians to call/text the site phone 15-20 minutes in advance of their arrival so we can have their child ready to go. Conversations about an ESE student’s program participation (e.g. behavior, account questions, etc) will not take place at sign-in/sign-out to help expedite the process. If a parent/guardian needs to discuss any aspect of their child’s ESE participation, we ask that they request a phone call from a supervisor to occur before or after program hours. Staff will work diligently to ensure that this follow-up occurs promptly upon the parent/guardian’s request.
- Students are only released to individuals listed as “authorized pick-ups” who must be at least 16 years of age and must be listed within the participant’s online account. All ESE staff is required to check identification of authorized individuals.
- Late fees will be assessed to any pick-ups after 6:00 p.m.; the charge is $1 for every minute late per child (e.g. a child picked up at 6:04 p.m. equals a late fee charge of $4).
ESE REFUND POLICY
- Monthly and drop-in enrollments may not be transferred or refunded after the final program day of the respective program month (i.e. payments made for the month of August 2021, will not be transferred or refunded after August 31, 2021). All refunds are subject to a $10 service charge per participant per cancelled program/pass. Registration fee, 20-visit and 5-visit pass sales are FINAL.
SCHOOL’S OUT + ENRICHMENT SPECIALS REFUND POLICY
- Cancellations for a camp week/day must be requested a minimum of two weeks from the start date to receive a refund, less a $10 service charge for cancellation per camp week/day per camper.
- All refunds are subject to State Board of Accounts claim procedure and may take 3-5 weeks.
- ESE staff and students will practice live emergency drills throughout the school year simulating various emergencies to ensure proper preparation in the case of an actual crisis during the ESE program.