Extended School Enrichment,
a Before and After School Program
Extended School Enrichment (ESE) is founded on the belief that every student is capable of success. We are committed to setting high expectations and assuring the development of a strong foundation in basic life skills. The program offers quality before and after school care to all children enrolled in K-6 within Carmel Clay Schools.
Each of the 11 elementary school sites will have the same core components of ESE, with each school customized to serve the best interests of the students and parents/guardians. Our site supervisors and kid counselors act as mentors to students while teaching fundamental skills. We cannot wait for your child(ren) to attend our program this year!
Registration for the 2021-2022 school year will open soon.
Payments made thru EZChildTrack work best in Google Chrome. All EZChildTrack website functions may not be available when using mobile device.
Before School Care
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7:00 – 7:15 a.m. Parent/guardian sign-in and socialization
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7:15 – 7:30 a.m. Enrichment Stations
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7:30 – 7:45 a.m. Breakfast
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7:45 – 7:50 a.m. Student sign-out and transition to school day
After School Care
- 2:35 – 2:45 p.m. Student Sign-In
- 2:45 – 3:15 p.m. Group A – Snack/Group B – Recess
- 3:15 – 3:45 p.m. Group B – Snack/Group A – Recess
- 3:45 – 4:30 p.m. Academic Assistance
- 4:30 – 5:30 p.m. Enrichment Clubs
- 5:30 – 6:00 p.m. Daily Wrap-Up
Your Safety in Our Program
Find all the details of our COVID-19 policies and procedures within our programs, parks and facilities.
Swimming for all ages at the MCC
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Benefits of ESE
Our before and after-school program prioritizes a safe environment for every student, thus providing parents/guardians a high level of confidence in our team. We also recognize that our program’s success is driven by student voice and choice; therefore, we place a very high level of importance on listening to student input and acting upon student ideas.
ESE Registration Information
Registration for the 2021-2022 school year will open soon. Registration fee is $40 (per registered child). Payments made thru EZChildTrack work best in Google Chrome. All EZChildTrack website functions may not be available when using mobile device.
Rates for the 2020-21 School Year
| Type | Before-School | After-School | Before & After-School |
|---|---|---|---|
| Monthly | $139 | $236 | $299 |
| Drop-In (1 visit) | $12 | $18 | N/A |
| 5-visit Pass (before or after-school) | $80* | ||
| 20-visit Pass (before or after-school) | $300* | ||
*Each participant will have his/her own pass.
"Our daughter's transition from one school to another has been seamless because of the ESE team. It is great to know that she is learning, making new friends, having fun, and all that is happening in a safe environment."Abdallah S.
Registration for the 2021-2022 school year will open soon!
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How do I register?
New Parents/Guardians
New ESE parents/guardians must create a family account (see link below) and select “New Parents Open Account”.Returning Parents/Guardians
Returning parents/guardians can use the link below, and will enter their email and password to log into their existing account. From there, parents/guardians can submit their application for their child to attend ESE and pay the prerequisite $40 registration fee per child. Please note that the registration fee is only paid once per school year per enrolled child. Once this step has been completed, the parent/guardian will receive an automated email stating that their registration for ESE was a success. -
How will I receive confirmation of enrollment and know when my child(ren) can start?
After the initial application for ESE enrollment is submitted an email stating that registration was a success is received. The parent/guardian will then receive a second email stating the submission was approved.
Once you have received this email, then your child can begin attending ESE. It is recommended that you contact the Site Supervisor at your child’s school prior to his/her first day at ESE to confirm expected attendance.
The parent/guardian must also update their child’s transportation plan with the school, so that the school is aware of the parent/guardian’s wishes for the child to attend ESE afterschool.
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Late Start Before School Program
Approximately twice per month, CCS elementary schools will delay the school start time from 7:50 a.m. to 8:30 a.m. On these select days, ESE will offer before school programming at no cost to CCS elementary school enrolled families. In order to receive care for your student on those days, please sign the child up for the ESE Late Start Before School program prior to the start of the program. ESE will not allow participants to attend the late start before school program without prior enrollment in the program.
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Academic Assistance Statement
The Extended School Enrichment program will provide time for your child(ren) to work on homework while at ESE based on the parent/guardian choice made on the ESE Homework Agreement at time of registration. ESE will provide supplies and support to students during our academic assistance portion of the afterschool program. ESE employees will check homework for completion and, if time allows, check homework for accuracy. ESE will provide alternate activities and options to students who do not have or have already completed their homework.
Students are responsible for bringing necessary homework with them to the ESE program. Trips back to the classroom to retrieve work that was left behind is not always an option. Students are responsible for knowing what homework needs to be completed and/or writing their homework assignments in their assignment notebooks.
Parents and guardians, please be sure to check your child’s homework at home to ensure completion and accuracy of work. Communicate with ESE supervisors if your academic assistance preference for your child(ren) has changed or if you have any questions or concerns regarding your child’s homework.
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Inclusion Statement
Inclusion Statement
Carmel Clay Parks & Recreation’s Extended School Enrichment (ESE) program is committed to being an inclusive program. Our inclusion model allows participants of many different ability levels to join our ESE program. Carmel Clay Parks & Recreation (CCPR) is committed to compliance with the Americans with Disabilities Act (ADA) through making reasonable modifications as required by the ADA. In addition, CCPR is dedicated to non-discrimination in the provision of programs, services, and activities to the public.
Contact for Additional Information
For more info on modifications and supports please contact Aimee Rich, Inclusion Supervisor, at 317.843.3866 or arich@carmelclayparks.com.
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How do I request a modification?
ADA Modifications
Our ESE program is inclusive. If your kiddo(s) would like to participate in ESE, we can make modifications to meet your needs. Requests for modifications must be made at least one month before participation.
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Behavior Guidelines
The ESE program is characterized by sensitivity and respect for all individuals. ESE promotes positive student interaction, self-control, personal responsibility and respect for others. Expectations and consequences permit students an opportunity to eliminate inappropriate behavior.
Behavior Guidelines are enforced:
By all staff members at all times.
- In substantial part by adult role modeling.
- Using techniques that promote the growth of positive self-esteem.
- As close to the source as is possible.
- By holding students accountable for their actions.
- By keeping parents informed.
- By limiting group discipline to a maximum of 1 minute.
- Through the implementation of the Behavior Consequence Rubric.
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Medication Policy
If it is necessary for an ESE participant to be administered medication during the before and/or after school program, then the parent/guardian must provide the medication in its original container to the ESE Site Supervisor or Assistant Site Supervisor in addition to completing the ESE Medication Permission Log. Please note that medication will be administered as stated on the container label. Furthermore, ESE will not have access to the nurse’s station during program hours, so medication must be provided for exclusive use during the ESE program. Medication will be secured in a locked area during non-program hours.
Please print the ESE Medication Permission Log at home and bring it to ESE already completed.
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Weather Policy + Program Closure
Two Hour Delays with Carmel Clay Schools
- ESE will operate as usual aside from extending before school programs from 1 hour to 3 hours. Standard ESE before school drop-in rates will apply to all participants not attending with applicable monthly enrollment option.
School Closing during Before School Program
- If CCS decides to close during the before school program, then ESE will work closely with the school to contact parents/guardians. ESE participants must be picked up by an authorized individual by 10a. A $1 per minute late pick-up fee will be assessed per child for any participant remaining at ESE after the designated 10a pick up time.
Students Report to School, but School is Cancelled
- ESE after school program will not run if school is cancelled and will work closely with the school personnel to ensure all students are sent home by way of the method in which their parent/guardian has indicated.
School is Cancelled and Students Do NOT Report
- In the event of CCS school closure, neither the before or after school program will run.
School’s Out Camp Delays and Cancellations
- Since School’s Out camps do not occur around the school day, the decision to delay or cancel rests with the ESE Director. ESE staff will alert families of enrolled participants via email in the event of a delay or cancellation. Information can also be found on CCPR website and social media.
- Scholarships (Based Upon Federal Poverty Guidelines)
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COVID-19 Program Changes
Your Safety in Our Program
From face coverings to enhanced cleaning, find all the details of our COVID-19 policies and procedures within our before- and after-school program.
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Kids at home? Explore these educational resources!
While they aren’t with your kiddos before and after school, our ESE team is still working hard for our families. Here are some resources they recommend to stay entertained and enriched while at home:
ESE School Sites
Click on the schools below to explore our variety of offerings at each unique location!
Carmel Elementary
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Cherry Tree Elementary
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College Wood Elementary
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Forest Dale Elementary
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Mohawk Trails Elementary
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Orchard Park Elementary
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Prairie Trace Elementary
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Smoky Row Elementary
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Towne Meadow Elementary
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West Clay Elementary
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Woodbrook Elementary
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Continued Service Through “Partner in Prevention”
We have achieved “Partner in Prevention” status again this year, a designation awarded by the nonprofit Darkness to Light. This title is given to organizations which take extra steps to protect the children they serve. “Partner in Prevention” was created as a national standard to help parents and caregivers recognize organizations that take child protection seriously by implementing policy and training staff to prevent child sexual abuse.
One in 10 children will be sexually abused before the age of 18. We earned the “Partner in Prevention” designation by providing Stewards of Children training to over 90% of its management, staff, and volunteers. This evidence-informed program is scientifically proven to help participants prevent and respond to child sexual abuse.
Darkness to Light is an international organization that leads the movement to end child sexual abuse by educating and empowering adults in education, youth-serving organizations, and communities to protect children.
Extended School Enrichment Rules
PARENT/GUARDIAN SIGN-IN & SIGN-OUT
- The ESE sign-in/sign-out process might look slightly different at your child’s school during the 20/21 school year due to COVID-19 precautions. Please work with your child’s ESE Site Supervisor to understand all sign-in/sign-out protocols prior to your child’s first day of attendance at ESE. In order to alleviate some of the congestion during heavy pick up times, we respectfully ask all parents/guardians to call/text the site phone 15-20 minutes in advance of their arrival so we can have their child ready to go. Conversations about an ESE student’s program participation (e.g. behavior, account questions, etc) will not take place at sign-in/sign-out to help expedite the process. If a parent/guardian needs to discuss any aspect of their child’s ESE participation, we ask that they request a phone call from a supervisor to occur before or after program hours. Staff will work diligently to ensure that this follow-up occurs promptly upon the parent/guardian’s request. Students are only released to individuals listed as “authorized pick-ups” who must be at least 16 years of age and must be listed within the participant’s online account. All ESE staff is required to check identification of authorized individuals. Late fees will be assessed to any pick-ups after 6:00 p.m.; the charge is $1 for every minute late per child (e.g. a child picked up at 6:04 p.m. equals a late fee charge of $4).
ESE REFUND POLICY
- Payments may not be transferred or refunded after the final program day of the respective program month (i.e. payments made for the month of August 2020, will not be transferred or refunded after August 31, 2020.). All refunds are subject to a $10 service charge per participant per cancelled program/pass fee.
SCHOOL’S OUT + ENRICHMENT SPECIALS REFUND POLICY
- Cancellations for a camp week/day must be requested a minimum of two weeks from the start date to receive a full refund, less a $10 service charge for cancellation per camp week/day per camper.
EMERGENCY PROCEDURES
- ESE staff and students will practice live emergency drills throughout the school year simulating various emergencies to ensure proper preparation in the case of an actual crisis during the ESE program.