Governor Holcomb’s Mask Mandate
Summer Camp Series
We understand that safe, high-quality summer camp programming for your child is more than a luxury; it is essential to your family. The health + safety of our campers and staff is our top priority. In order to keep everyone safe this summer, we have determined that we cannot offer our camps as they were originally developed. Instead, we will offer modified camps running for nine weeks, every weekday from 7:30 a.m. to 5:30 p.m. in various facilities around Carmel, for ages 5 to 12. All camps will be programmed for general camper interests with an emphasis on fresh air and active play.
A Few Openings Remain
We are excited to share that we have a few remaining spots open for our Camp FIRE Summer Camp! Camp FIRE is all about fun, innovation, responsibility and education.
While not every week is available, several weeks have spots open. Things to note:
- Camp FIRE has availability at three locations: Jill Perelman Pavilion at West Park, Wilfong Pavilion at Founders Park and the Monon Community Center.
- Campers are only allowed to enroll in ONE location (i.e. you cannot register your camper for week 1 at the MCC and week 2 at Jill Perelman).
- We understand that this is a unique time and want to assure you that health and safety for all participants and staff members is our top priority.
- This camp will include activities for general camper interests with an emphasis on fresh air and active play.
Camp FIRE at the Monon Community Center
Register Parent Orientation Video Staff Spotlight
Camp FIRE at Wilfong Pavilion
Register Parent Orientation Video Staff Spotlight
Camp FIRE at Jill Perelman Pavilion
Register Parent Orientation Video Staff Spotlight
Previously Enrolled Families
All interested families who took our survey in late April have been enrolled or are on the waiting list for our reimagined summer camp program, Camp FIRE. Families should have received a confirmation receipt indicating active and/or waiting list enrollments as well as a follow-up email from Jennifer Brown, Director, ESE & Summer Camps. Families who were not enrolled but are interested in Camp FIRE can contact Jackie Lazdins at jlazdins@carmelclayparks.com. Additionally, any questions or concerns regarding full-day summer camp offerings can be directed to Jackie Lazdins.
Policies & Procedures
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Governor Holcomb's Mask Mandate
Due to Governor Holcomb’s latest announcement, effective July 27, Camp FIRE (summer full-day camp) will require all campers to wear a cloth face covering at camp when physical distancing of 6ft or more is not feasible. All week 9 Camp FIRE parents/guardians should secure appropriate face coverings for their campers, prior to camp starting on Monday.Although the stated mandate is only for children 8 years and up, due to the various age ranges within the cohort pod groupings at camp, we have decided to make this a requirement for all campers. If your child has a documented reason that may exempt them from wearing a cloth face covering while at camp, please contact Jennifer Brown directly at jbrown@carmelclayparks.com for a potential exception for your child.Please label your child’s face covering with their name, so lost items can be returned to the appropriate child. Thank you in advance for your cooperation and support as we comply with this important public safety mandate from our elected officials.
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Waitlist Policy
There is no fee to be placed on the waitlist. If a spot becomes available in the desired camp, the camper’s parent/guardian that is prioritized at the top of waitlist will be notified via e-mail or phone call. The parent/guardian will have 24 hours from the time of the notification e-mail to make payment in full for the desired camp. If payment has not been received in full, the camper’s parent/guardian next on the waitlist will be notified.
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Transfer Policy
A transfer from one day camp to another day camp is contingent upon the availability of spots within the desired camp. If the camp is at maximum capacity, a transfer will be not allowed. Transfers will not be permitted once the camp week has concluded.
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Partial Payment Plans
Parent/guardian may pay-in-full for summer camp enrollment(s) at the time of initial registration, or select the payment plan option. The schedule below specifies the payment dates and applicable payments.
Enrollment Date
1st Payment
2nd Payment
3rd Payment
4th Payment
Jan 8-Feb 28 Day of enrollment: 25% of total fees March 1: 25% of total fees April 1: 25% of total fees May 1: 25% of total fees Mar 1-Mar 31 Day of enrollment: 25% of total fees Day after enrollment: 25% of total fees April 1: 25% of total fees May 1: 25% of total fees Apr 1-Apr 30 Day of enrollment: 25% of total fees Day after enrollment: 50% of total fees May 1: 25% of total fees N/A May 1-Aug 2 Day of enrollment: 100% of total fees N/A N/A N/A -
Age Policy
The cutoff date for a camper’s age is September 1, 2020 or a camper’s age on the first day of the camp week.
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Cancellation & Refund Policy
- The department will issue a full refund if the department cancels a camp.
- Cancellations for a camp week must be requested a minimum of 2 weeks from the respective camp week start date to receive a 100% refund, less a $10 service charge for cancellation per camp week, per camper.
- All refunds are subject to the State Board of Accounts claim procedure and may take three to four weeks.
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Field Trips Policy
All field trips are weather permitted.
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Scholarships (Based on Federal Poverty Guidelines)
Please submit complete scholarship application with all required documents in order for application to be processed.Incomplete applications will not be considered and no applications will be accepted after the April 1, 2020 deadline.
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Inclusion Statement, Modifications + Other Considerations
Inclusion Statement
Carmel Clay Parks and Recreation’s Summer Camp Series (SCS) program is committed to being an inclusive program. Dedicated to compliance with the Americans with Disabilities Act (ADA). By making reasonable modifications, our inclusion model allows participants of many different ability levels to join our SCS program.
Reasonable modifications are individualized techniques and resources used to enhance program participation without fundamentally altering a program.
With that in mind, note that SCS is not a specialized, respite, or therapeutic program. Safety of each and every participant is our top priority. If, with reasonable modifications provided, a participant poses a threat of physical harm of themselves or others, or demonstrates that he or she cannot participate in our program safely, CCPR may decline the enrollment, or if currently participating, temporarily suspend participation.
Requesting Modifications
- When you register for camp, mark “yes” in the inclusive services request section. In some cases, planning reasonable modifications may take two or more weeks. The earlier we know of your need, the more likely we can make a reasonable modification when the program begins.
- SCS Inclusion Supervisor will contact you to set up an assessment to establish an individualized success plan for your camper.
- Please be aware that CCPR reserves the right to refuse to provide a modification when that modification fundamentally alters the nature of the program or is unreasonable according to ADA regulations
Other Considerations
There are times when a program does not fit a participant. It may be because:
- The participant does not like the program activities and/or components (e.g. swimming, field trips, large group settings, etc.)
- The participant has a health condition that limits participation in activities of a long duration
- The CCPR Staff have yet to, with the family, find the right plan to facilitate participation
- CCPR Staff have not yet reached agreement with the family on a support plan for participation
Whenever such a circumstance arises, CCPR reserves the right to delay the start of participation, or temporarily suspend a participant, until CCPR and the family develop a plan that assures safe and enjoyable participation for all participants.
Conclusion
CCPR’s Summer Camp Series welcomes participants of many different ability levels, and strives to produce an exciting, positive, and safe program for all. Our goal is to make SCS rewarding for each and every participant. For general questions about our program process and inclusive services, please contact Aimee Rich, Inclusion Supervisor at arich@carmelclayparks.com or 317.843.3866.
